Executive Assistant

What you will do

Role Overview:

Main responsibilities:

• Maintain a centralized tracking mechanism for key Asset Operations strategic priorities, initiatives, and leadership commitments, including deliverables, owners, milestones, due dates, dependencies, and status.
• Coordinate regular updates from senior leaders and project owners to ensure strategic initiatives remain on track and information is current and accurate.
• Prepare concise status reports, dashboards, and executive summaries highlighting progress, accomplishments, upcoming milestones, risks, dependencies, and areas requiring leadership attention.
• Provide high-level administrative and organizational support to the Executive Vice President and senior leadership team.
• Manage complex calendars, meeting schedules, travel arrangements, itineraries, business meals, and related logistics.
• Prepare, edit, and maintain executive presentations, spreadsheets, reports, correspondence, and other business documents.
• Coordinate leadership meetings, including agendas, meeting materials, logistics, minutes/action items, and follow-up.
• Prepare and process expense reports, invoices, and other administrative transactions using company systems such as Concur.
• Maintain organizational resources and documentation, including organizational charts, contact lists, SharePoint resources, and other departmental information.
• Coordinate department events, leadership meetings, and other organizational activities.
• Interface professionally with employees, senior leaders, internal departments, external partners, and other stakeholders.
• Additional duties as required

Employment type

Full-Time

Work site

Hybrid - Houston, Texas 

What are we looking for

Minimum Requirements:

• Bachelor's degree in Business Administration, Management, Communications, Operations, or related field, or equivalent combination of education and experience
• 5+ years of progressively responsible executive administrative, project coordination, business operations, or similar experience.
• Demonstrated experience supporting senior executives and working effectively with leaders across multiple organizational levels.
• Strong organizational skills with demonstrated ability to manage multiple priorities, deadlines, and competing demands.
• Experience tracking projects, initiatives, deliverables, action items, or other workstreams through completion.
• Strong written, verbal, and executive communication skills.
• Strong proficiency with Microsoft Office, including Excel, PowerPoint, Outlook, Teams, and SharePoint.
• Demonstrated ability to create clear, concise reports, presentations, dashboards, and executive-level communications.
• Ability to work independently, exercise sound judgment, maintain confidentiality, and proactively anticipate needs.
• Strong attention to detail with the ability to understand broader business priorities and distinguish critical issues from routine matters.
• Demonstrated ability to build effective working relationships and follow up appropriately with senior leaders and cross-functional stakeholders.

Travel:

Up to 5%

Behavioral Requirements:

• Strong analytical and interpersonal skills  
• Written and oral communication and presentation skills  
• Ability to multi-task in a dynamic environment  
• Exemplary standards of integrity, honor, safety, management, ethics, quality, and productivity  
• Exhibit behaviors consistent with strong leadership and accountability  

Physical demands & working conditions:

• Sitting/Standing/Flexibility: Ability to stand and sit for 8 or more hours when in an office environment  
• Speech/Reading:  Ability to speak, read, and write English proficiently and deliver a variety of instructions furnished in written, verbal, diagram, or schedule form  
• Lifting: Ability to lift items weighing up to 10 pounds   
• Vision/Hearing: Ability to understand a variety of instructions furnished in written, verbal, diagram, or schedule form  
• Safety: Ability to understand and communicate safety precautions when necessary