Corporate Services Manager

What you will do

Role Overview:

The Corporate Services Manager is responsible for facilities management, travel services, and business continuity planning. You will oversee and assign duties to Corporate Services employees. Responsibilities will include coordinating and performing services relating to office administration acting in accordance with EDPR policy and supervisors’ directions in order to guarantee efficient, cost-effective operation and timely responses.  

Main responsibilities:

• Coordinate and perform a wide range of services relating to administration of company offices, including management of cell phones, travel, office furniture, office supplies, and company credit cards 
• Provide day-to-day management of facilities using consistent operating standards 
• Identify strategies to satisfy ongoing occupancy needs, working with various departments to assess space requirements 
• Manage office moves, facilities construction projects, and all office related repairs  
• Negotiate and coordinate nationwide contracts for construction, design and leasing of new offices and office expansions 
• Work with local contractors and with local site managers to supply new offices with furniture, computers, and communications equipment 
• Obtain competitive bids in order to select the most cost-effective vendors 
• Maintain relationships with vendors and manage vendor contacts 
• Oversee proper implementation of maintenance agreements  
• Order office supplies and purchase office equipment, ensuring that all office equipment is in working order 
• Provide new employees with office supplies, parking permits, bus passes, and building access 
• Serve as main liaison to building management 
• Leads annual budget preparation and monitors expenses and budgets relating to facilities capital projects, office inventories, corporate leases, office supplies, cell phones and credit cards, auditing monthly invoices and alerting supervisors to potential problems 
• Supervise the work of Corporate Services staff 
• Participate in the recruitment and screening of candidates for administrative positions  
• Train new Corporate Services employees 
• Oversee printing, photocopying, faxing, mailing, and filing processes 
• Prepare various administrative documents including weekly and monthly reports 
• Maintain and update lists of contacts, purchase information, vendors, conference call listings, and the employee directory 
• Additional duties as required 

Employment type

Full Time 

Work site

Hybrid Model

What are we looking for

Minimum Requirements:

• Bachelor’s degree in Business or a related field 
• 7+ years in office administration and management 
• Must have 3+ years of facilities management experience 
• Knowledge of SAP software and of real estate contracts, leases, and subleases 
• Knowledge of travel management systems (i.e. Concur)  
• Knowledge of corporate account cell phone management 
• Understanding of Microsoft products and/or complementing products preferred. 
• Competency in Analytical Problem Solving, Strong Communication, Customer/Partner Relationships, and Technology Expertise preferred 

Travel:

Less than 25%

Behavioral Requirements:

• Strong planning, organizational, and negotiation skills 
• Strong written and verbal communication skills 
• Ability to lead and coach subordinate staff 
• Strong interpersonal skills 
• Demonstrated management skills 
• Possesses excellent customer service skills 
• P&L responsibility and budgetary experience 
• Proficient in MS Word, Excel, PowerPoint, Outlook 

Physical demands & working conditions:

• Sitting/Standing/Flexibility: Ability to stand and sit for 8 or more hours when in an office environment 
• Speech/Reading:  Ability to speak, read, and write English proficiently and deliver a variety of instructions furnished in written, verbal, diagram, or schedule form 
• Lifting: Ability to lift items weighing up to 10 pounds  
• Vision/Hearing: Ability to understand a variety of instructions furnished in written, verbal, diagram, or schedule form 
• Safety: Ability to understand and communicate safety precautions when necessary