Administrative Assistant, Vietnam

EDP Renewables APAC is the main subsidiary of EDP Group, a global leader in the renewable energy sector and one of the world’s largest wind producers. With its headquarters in Singapore, EDP Renewables is the leading sustainable development hub for the Asia Pacific region with activities across nine different markets. Our activities are focused on the design, development, management, and operation of renewable energy sources, namely solar, wind, as well as new technologies such as storage. 

EDP is a global energy group leading the Energy Transition, Innovation and Sustainability. Using the technology of the future, we create solutions highly focused on the needs of our people and our customers, never neglecting our role and contributions to society. To achieve our goals, we aim to attract diverse people with high potential through the professional opportunities we create. 

Join us to be part of a renewable energy leader that reinvests in society through sustainable projects and social as well as cultural causes. You will have the opportunity to actively participate in our global transformation, by changing tomorrow now.

In the role, you will assist the DG Assets Operation team to maintain work excellence and contribute to the improvement of our assets.

Responsibilities:

• Implement basic, routine payment process, including but not limited to reviewing the drafted invoice, collecting payment application documentation, submission of payment order to the internal system. 
• Implement requests for payment on the internal system, including creating vendor accounts, due diligence, creating Purchase Request/Purchase Order, processing invoices. 
• Prepare final payment application 
• Support to provide contractual & basic technical information to functional teams (i.e Finance & Accounting, etc.) 
• Arrange meetings and conferences, schedule appointments, and perform other duties related to coordination with stakeholders (functional team, vendors, roof owners, EVN). 
• Coordinate with stakeholders regarding payment status and build and maintain positive work relationships to foster consistency in contractor billing practices. 
• Draft a response letter to stakeholders (vendors, partners, roof owners, authorities). 
• Prepare regularly scheduled reports, meeting minutes, and other project documents and archive them accordingly. 
• Update, maintain and coordinate procedures & policies relating to the Company’s business. 
• Produce and distribute correspondence, memos, letters, and forms. 
• Carry out administrative duties such as filing, typing, binding, and scanning; prepare photocopies and facsimiles, and operate various office equipment.
• Perform a wide variety of typing assignments that are sometimes confidential in nature; operate a computer to enter data, draft, edit, revise, and print letters, tables, reports, and other materials.
• Sort, screen, and distribute incoming and outgoing correspondence, including mail(s)/letter(s). - Use good judgment to prioritize the distribution of messages (Calls, emails) on time. 
• Establish, prepare, and organize documentation, develop, and maintain a filing system, including files, records, certificates, and/or other documents. 
• Support executives and managers to handle requests and queries. 
• Perform other tasks as may be required by managers.

Requirements:

• Graduated with economic or technical bachelor’s degree. 
• Fluent in business English.
• Knowledge of MS application. 
• Knowledge of POs, PO Revisions, etc. a plus.  
• Have experience with all office equipment and software
• Strong attention to detail and organizational skills. 
• Ability to work multi-task in a fast-paced environment. 
• Willingness to adapt to new knowledge. 
• Time Management & Communication Skills 
• Ability to take initiatives 
• Willingness to go the extra miles

When you join EDP Renewables APAC, you will have access to: 

• Professional experience in a leading global company in the renewables industry with flexible work conditions
• Recognition through remuneration compatible with the role and other additional benefits 
• Opportunities for personal and professional development, e.g. cross-cutting projects, mobilities and volunteering 

About EDP Group: As a socially responsible company, we incorporate our values and practices with the principles of Diversity and Inclusion. To achieve all our objectives, we intend to attract, develop and retain different profiles, assuming diversity as a key factor and differentiator of fundamental innovation in our organisation. We welcome and value all people, and we are committed to the inclusion and sense of belonging of each person who is part of the EDP Group. 

What makes us proud as an employer: 

• TOP Employer APAC, Singapore 2024 certification
• TOP Employer Europe 2024 certification 
• Bloomberg Gender Equality Index 2021
• Top Workplaces US 2021 
• Certification in Conciliation (Excellence) by the Más Familia Foundation